Refund, cancellation policy , official invitation & Visa
1) You will receive the paper/abstract acceptance within 5 days (in most cases), after your application or abstract/paper has been received.
a) You will be asked to provide us with more documents for verification, prior to the acceptance as a listener (Educational qualifications, experiences, purpose of participation etc..) .
b) You may need to pay the full registration fee to receive an official invitation after verification (for visa purposes).
Where the registrant is unable to attend, and is not in a position to transfer his/her place to another person or to another event, then the following refund arrangements apply:
(a) Registrations cancelled more than 60 days before the event will be refunded 50% of the registration fees.
(b) Registrations cancelled less than 60 but more than 45 days before the event will be refunded 25% of the registration fees.
(c) Registrations cancelled less than 45 days before the event will not be eligible for a refund.
( **Handling charges may apply)
1) For any bank transfer made from outside the US: please include an additional US$30 per transfer to the total amount transmitted. This fee covers intermediary banks’ service charges. All bank charges for remittances are to be borne by the participant. Failure to pay this fee will result in an incomplete registration.
2) If you have registered as an attending participant and are unable to attend the conference due to any reason you may convert your registration type to “virtual”, which will keep your paper in the community peer review process and conference publication.
3 ) Unable to Obtain Visa or withdraw after issuing the visa letter
In case of a rejection of visa to participate in the event, following will apply:
(a) Once the Visa Invitation letter is issued, no refund of the registration fees will be made.
(b) However, the registered participants who were not successful in obtaining the visa will get
the opportunity to present their papers under the ‘virtual’ category.
4) Unable to Obtain Visa or withdraw after issuing the visa letter ( Applicable to Presenters & Listeners)
Once the Visa Invitation letter is issued, no refund of the registration fees will be made.